Resources and Reopening Information
State and Federal Agencies
Michigan COVID-19 Hotline at 1.888-535-6136 or email COVID19@michigan.gov
File for unemployment here
United Way – provides all types of assistance. Dial 211
MI Safe Start: a Plan to Re-Engage Michigan's Economy
Small Business Resources
Local restaurants offering carry-out/curbside
The Helm – provides meals on wheels for senior citizens – 313-882-9600
Grosse Pointe Public School System – distributing food every Tuesday from 10 a.m. – 1 p.m. at Poupard Elementary, 20655 Lennon, Harper Woods, MI
Great Start Collaborative Detroit/Wayne County - Find Food For Your Family Today
Mental Health and Mindfulness
https://www.headspace.com/mi -- This special collection of meditation, sleep, and movement exercises are designed to help you keep a strong and healthy mind in the midst of this global health crisis.
The Family Center – 313-447-1374
Feeling sick? Call your doctor. And everyone should...
- Wash your hands often with soap and water for at least 20 seconds.
- Avoid touching your face, especially your eyes, nose, and mouth.
- Cough and sneeze in the crook of your elbow, or a tissue, then throw that tissue in the trash and wash your hands for at least 20 seconds.
- Clean and disinfect frequently touched objects and surfaces.
Plan for COVID-19
Exposure Prevention, Preparedness, and Response
The Grosse Pointe Public Library takes the health and safety of our employees very seriously. With the spread of the coronavirus or “COVID-19,” the Grosse Pointe Public Library must remain vigilant in mitigating the outbreak. In order to be safe and maintain operations, we have developed this COVID-19 Exposure Prevention, Preparedness, and Response Plan to be implemented, to the extent feasible and appropriate, throughout the Grosse Pointe Public Library. The Grosse Pointe Public Library has also identified a team of employees to monitor the related guidance that the U.S. Center for Disease Control and Prevention (“CDC”) and Occupational Safety and Health Administration (“OSHA”) continue to make available.
This Plan is based on information available from the CDC and OSHA at the time of its development and is subject to change based on further information provided by the CDC, OSHA, and other public officials. The Grosse Pointe Public Library may also amend this Plan based on operational needs. As further scientific and medical knowledge regarding COVID-19 is obtained, it is likely that we will need to adapt our procedures.
Responsibilities of Branch Managers
All managers must be familiar with this Plan and be ready to answer questions from employees. Managers must set a good example by following this Plan at all times. This involves practicing good personal hygiene and workplace safety practices to prevent the spread of the virus. Managers and supervisors must encourage this same behavior from all employees.
Responsibilities of Employees
The Grosse Pointe Public Library is asking every one of our employees to help with our prevention efforts while at work. In order to minimize the spread of COVID-19 at our workplace, everyone must play their part. As set forth below, the Grosse Pointe Public Library has instituted various housekeeping, social distancing, and other best practices. All employees must follow these. In addition, employees are expected to report to Library Administration if they are experiencing signs or symptoms of COVID-19, as described below. If you have a specific question about this Plan or COVID-19, please ask your manager. If they cannot answer the question, please contact Peggy Kitchel or Jessica Keyser.
OSHA and the CDC have provided the following control and preventative guidance for all workers, regardless of exposure risk:
- Frequently wash your hands with soap and water for at least 20 seconds. When soap and running water are unavailable, use an alcohol-based hand rub with at least 60% alcohol.
- Avoid touching your eyes, nose, or mouth with unwashed hands.
- Follow appropriate respiratory etiquette, which includes covering for coughs and sneezes.
- Avoid close contact with people who are sick. Stay at least 6’ away from other persons, whether or not they are sick, whenever possible.
In addition, employees must familiarize themselves with the symptoms of COVID-19, which include the following:
- Shortness of breath, difficulty breathing;
- Loss of taste or smell;
- Change in the color your toes;
- Early symptoms such as chills, body aches, sore throat, headache, diarrhea, nausea/vomiting, and runny nose.
If you develop any of these symptoms, such as cough or shortness of breath, DO NOT GO TO WORK and call Library Administration and healthcare provider right away. Likewise, if you come into close contact with someone showing these symptoms, call Library Administration and healthcare provider right away. Please recognize that many people have the virus for several days before symptoms appear; other people are infected but do not demonstrate any symptoms.
The Grosse Pointe Public Library has instituted the following protective measures at all branches.
- General Safety Policies and Rules
Employees must complete the self-screening checklist before leaving home each day, including taking their own body temperature. If the employee answers “yes” to any of the questions, or has a body temperature over 100.4 degrees, they must not report to work, and must notify Library Administration immediately.
Employees will have their temperature taken with a touchless thermometer upon arriving at work each day by the Branch Manager or designee. If an employee’s temperature is above 100.4 degrees, they will be directed to notify Library Administration and go home.
- Any employee or contractor showing symptoms of COVID-19 will be required to leave the library and return home. Any patron showing symptoms of COVID-19 will be strongly encouraged to leave the library and return home. If they refuse, the Branch Manager should be contacted.
- Employees must avoid physical contact with others and shall direct others (co- workers/contractors/patrons) to increase personal space to at least six (6) feet, where possible. Where offices or internal rooms are used, only necessary employees should enter these spaces and all employees should maintain social distancing while inside.
- All in-person meetings will be limited. To the extent possible, meetings will be held over the phone or virtually.
- Employees will be encouraged to stagger breaks and lunches, to maintain a minimum six-foot distance between individuals at all times. Employees must wipe down any eating or food preparation surfaces with an appropriate cleaner when they are done.
- Employees should avoid whenever possible the use of co-worker’s computers and supplies. To the extent items must be shared, the Grosse Pointe Public Library will provide alcohol-based wipes to clean items before and after use. When cleaning supplies and equipment, consult Technology Manager Steve French for proper cleaning techniques and restrictions.
- Employees are required to wear masks at work until further notice. Homemade masks are encouraged, and the Library will have a limited supply for employees who do not have their own masks. When removing a mask, use the drawstrings from the back, rather than touching the front of the mask. Employees are encouraged to wash cloth masks at home each day.
- The Grosse Pointe Public Library will divide crews/staff into two (2) or more groups where possible so that projects can continue working effectively in the event that one of the divided teams is required to quarantine.
- In lieu of using a common source of drinking water, such as a drinking fountain, employees should use individual water bottles.
Until further notice, no unscheduled staff/substitutes, family members, volunteers, or any other visitors will be permitted inside the buildings.
- Site deliveries will be permitted but should be properly coordinated in line with the employer’s minimal contact and cleaning protocols.
Personal Protective Equipment and Work Practice Controls
The Grosse Pointe Public Library will provide:
- Gloves: Gloves should be worn while cleaning or handling items that have not been quarantined. The type of glove worn should be appropriate to the task. If gloves are not typically required for the task, then any type of glove is acceptable, including latex gloves. Employees should avoid sharing gloves. Do not wear gloves while operating equipment with an entanglement hazard.
- Hand Sanitizer
- ü Personal face masks/ face coverings are required unless they cannot be medically tolerated. The library will have a limited supply of disposable masks, but employees are encouraged to wear their own reusable cloth masks if available.
- NOTE: The cloth face coverings recommended are not surgical masks or N-95 respirators. Those are critical supplies that must continue to be reserved for healthcare workers and other medical first responders, as recommended by current CDC guidance.
Workplace Cleaning and Disinfecting
The Grosse Pointe Public Library has instituted regular housekeeping practices, which include cleaning and disinfecting frequently used tools and equipment, and other elements of the work environment, where possible. Employees should regularly do the same in their assigned work areas.
- Break/lunchroom areas will be cleaned at least once per day.
- Any trash collection must be done frequently by someone wearing nitrile, latex, or vinyl gloves.
- The Grosse Pointe Public Library will clean/disinfect those areas of the facility that a confirmed-positive individual may have contacted, and it will do so before employees can access that workspace again.
- The Grosse Pointe Public Library will ensure that any disinfection shall be conducted using one of the following:
- Common EPA-registered disinfectant;
- Alcohol solution with at least 60% alcohol;
- Diluted household bleach solutions (if appropriate for the surface).
The Grosse Pointe Public Library will maintain Safety Data Sheets of all disinfectants used on site.
Facility Exposure Situations
Employee Tests Positive for COVID-19
An employee who tests positive for COVID-19 must notify Library Administration and will be directed to self-quarantine away from work. Employees that test positive and are symptom free may return to work when at least fourteen (14) days have passed since the date of his or her first positive test and have not had a subsequent illness.
Employees who test positive may return to work when authorized in writing to do so by their medical care providers. The Grosse Pointe Public Library requires an employee to provide documentation from a physician clearing his or her return to work under any of the conditions described in this paragraph.
Employee Has Close Contact with an Individual Who Has Tested Positive for COVID-19
Employees who have come into close contact with an individual who has tested positive for COVID-19 (co-worker or otherwise) will be directed to self-quarantine for 14 days from the last date of close contact with that individual. Close contact is defined as six (6) feet for a prolonged period of time.
If the Grosse Pointe Public Library learns that an employee has tested positive, the Grosse Pointe Public Library will conduct an investigation to determine co-workers who may have had close contact with the confirmed- positive employee in the prior 14 days and direct those individuals who have had close contact with the confirmed-positive employee to self-quarantine for 14 days from the last date of close contact with that employee. If applicable, the Grosse Pointe Public Library will also notify any sub-contractors, vendors/suppliers or visitors who may have had close contact with the confirmed-positive employee. If an employee learns that he or she has come into close contact with a confirmed-positive individual outside of the workplace, he/she must alert a manager or supervisor of the close contact and self-quarantine for 14 days from the last date of close contact with that individual.
If a confirmed case of COVID-19 is reported, the Grosse Pointe Public Library will determine if it meets the criteria for recordability and reportability under OSHA’s recordkeeping rule. OSHA requires employers to record work-related injuries and illnesses that meet certain severity criteria on the OSHA 300 Log, as well as complete the OSHA Form 301 (or equivalent) upon the occurrence of these injuries. For purposes of COVID-19, OSHA also requires employers to report to OSHA any work-related illness that (1) results in a fatality, or results in the in-patient hospitalization of one or more employee. “In-patient” hospitalization is defined as a formal admission to the in-patient service of a hospital or clinic for care or treatment.
Except for circumstances in which the Grosse Pointe Public Library is legally required to report workplace occurrences of communicable disease, the confidentiality of all medical conditions will be maintained in accordance with applicable law and to the extent practical under the circumstances. When it is required, the number of persons who will be informed that an unnamed employee has tested positive will be kept to the minimum needed to comply with reporting requirements and to limit the potential for transmission to others. The Grosse Pointe Public Library reserves the right to inform other employees that an unnamed co-worker has been diagnosed with COVID-19 if the other employees might have been exposed to the disease so the employees may take measures to protect their own health. The Grosse Pointe Public Library also reserves the right to inform sub-contractors, vendors/suppliers or visitors that an unnamed employee has been diagnosed with COVID-19 if they might have been exposed to COVID-19 so those individuals may take measures to protect their own health.
Given the fast-developing nature of the COVID-19 outbreak, the Grosse Pointe Public Library may modify this Plan based on unique circumstances or changing guidelines from health or governmental officials. If you have any questions concerning this Plan, please contact Jessica Keyser
Tagged as: coronavirus, COVID-19, pandemic